Board Secretary

The Board Secretary plays a critical governance role, ensuring the smooth and effective operation of board meetings and compliance with regulatory requirements. As a key member of the Board of Trustees, the Secretary supports communication, transparency, and accountability, contributing to the overall effectiveness and integrity of The MAZI Project.

Key Responsibilities:

Governance & Compliance

– Ensure timely distribution of meeting agendas, board papers, and minutes.
– Maintain accurate and up-to-date records of board meetings and decisions.
– Monitor board actions to ensure they are implemented and documented appropriately.
– Ensure compliance with governing documents, regulatory requirements, and policies.

Communication & Coordination:

– Act as a liaison between board members and the executive team for documentation and scheduling.
– Assist the Chair in preparing for meetings and ensuring quorum is met.
– Manage board calendars, meeting invitations, and documentation.
– Secure Record-Keeping
– Maintain the organization’s official records, including board contact details, policies, resolutions, and trustee contact details.
– Manage documentation related to board member appointments, resignations, and terms of office.

Support Board Development:

– Assist with onboarding new trustees and maintaining governance documents such as the trustee handbook.
– Participate in reviews of governance practices and support efforts to strengthen board effectiveness.

Skills & Experience:

– Prior experience in nonprofit governance or administrative roles (preferred but not required).
– Excellent written and verbal communication skills.
– Strong attention to detail and organizational skills.
– Ability to handle confidential information with discretion.
– Proficient with digital tools such as Google Workspace, Zoom, and document management platforms.

What We’re Looking For:

A passion for youth empowerment, food justice, and MAZI’s mission.

A commitment to equity, diversity, and inclusion.

Ability to commit to quarterly board meetings and periodic administrative support (approx. 3–5 hours/month).

Enthusiasm for helping a grassroots organization grow and strengthen its governance.

Why Join The MAZI Project?

Play a vital role in shaping the future of a dynamic, youth-centered nonprofit.
Gain experience in board governance, nonprofit leadership, and impact-driven work.

Join a passionate, supportive, and mission-driven community.